SEAMEO Per Diem Rates in line with Council Resolution at the 28th SEAMEC Conference 1993 (Effective on 1 July 2018)

 

Country  SEAMES Per Diem Rates (in US$)
SEAMES Officials SEAMES Director
Accommodation
(60%)
Meal &
Transportation
(40%)
Total Accommodation
(60%)
Meal &
Transportation
(40%)
Total
SEAMEO Member Countries
Brunei Darussalam 89.4 59.6 149 107.4 71.6 179
Cambodia 85.2 56.8 142 102.0 68.0 170
Indonesia 89.4 59.6 149 107.4 71.6 179
Lao PDR 94.2 62.8 157 112.8 75.2 188
Malaysia 74.4 49.6 124 89.4 59.6 149
Myanmar 87.6 58.4 146 105.0 70.0 175
Philippines 92.4 61.6 154 111.0 74.0 185
Singapore 78.0 52.0 130 93.6 62.4 156
Thailand 82.2 54.8 137 98.4 65.6 164
Timor Leste 92.4 61.6 154 111.0 74.0 185
Vietnam 87.6 58.4 146 105.0 70.0 175
Associate Member Countries
Australia 118.2 78.8 197 141.6 94.4 236
Canada 96.0 64.0 160 115.2 76.8 192
France 81.0 54.0 135 97.2 64.8 162
Germany 130.8 87.2 218 157.2 104.8 262
Netherlands 106.2 70.8 177 127.2 84.8 212
New Zealand 96.6 64.4 161 115.8 77.2 193
Spain 114.0 76.0 190 136.8 91.2 228
United Kingdom 142.2 94.8 237 170.4 113.6 284
Other Countries
Austria 74.4 49.6 124 89.4 59.6 149
Belgium 100.8 67.2 168 121.2 80.8 202
China, P R 90.0 60.0 150 108.0 72.0 180
Denmark 92.4 61.6 154 111.0 74.0 185
India 112.2 74.8 187 134.4 89.6 224
Italy 163.2 108.8 272 195.6 130.4 326
Norway 87.6 58.4 146 105.0 70.0 175
Japan 125.4 83.6 209 150.6 100.4 251
Korea 179.4 119.6 299 215.4 143.6 359
Pakistan 97.2 64.8 162 116.4 77.6 194
Sweden 102.6 68.4 171 123.0 82.0 205
Switzerland 66.0 44.0 110 79.2 52.8 132
United States 120.0 80.0 200 144.0 96.0 240
Other Countries in Europe and America 111.6 74.4 186 133.8 89.2 223
Other Countries in Asia Africa 104.4 69.6 174 125.4 83.6 209

 

Guidelines Governing the Payment of the SEAMEO Per Diem Rates to SEAMEO Secretariat and Centres/Network staff
  1. Travels outside the duty station of the staff, shall be on the basis of a mission ordered by the Centre Director/Coordinator or his duly authorized representative.
  1. The number of days for which full per diems are paid shall include the duration of meeting/conference/seminar plus the traveling date(s) to the destination. Forty per cent of the per diem which is the provision for meals shall be paid on the return date(s) from the meeting/conference/seminar.
          • 2.1 In case of long trip whereby overnight stay to connect flight is necessary, 40% per diem to cover meals shall be paid on the day that accommodation is provided. Full per diem will be paid if no accommodation is provided.
          • 2.2 The staff member who spends the night on board while traveling shall be paid 40% per diem only for traveling dates. 
  1. The per diem is paid to a staff member for a travel or an activity taken place outside the staff member's duty station
  2. The lump sum of US$ 50 shall be allowed to cover incidental expenses such as transportation charges, airport taxes, luggage charges etc., for each official trip. Receipts or statements of account are not required. If the incidental expenses exceed US$ 50, a staff member may claim for the reimbursement of the additional expense duly supported by a certified statement and supporting receipts.
  3. If a staff member has two or more mission assignments outside his duty station, he may be given per diem allowances, at the discretion of the Centre Director/Coordinator, for intervening days between assignments, provided that the total allowance is less than the round trip airfare via economy class to and from the duty station.
  4. A staff member assigned to activities, the funding of which includes board, room and related expenses shall not be entitled to per diem allowance. He shall, however, be entitled to receive the usual allowance for incidental expenses.
  5. If it happens that upon the unavailability of reasonable hotel accommodation, the hotel charges exceed 60% of the per diem allowance, the staff member may claim a reimbursement based on the actual expenditures of the hotel accommodations per day but not exceeding the full SEAMEO per diem rate applicable for that country. The request for reimbursement shall be accompanied by certified statements/official receipts. 

As a special case, the full reimbursement of the hotel rates can be made when obliged to stay at hotels charging rates over and above the specified Per Diem for SEAMEO staff members performing their official duties outside their duty stations.

  1. A refund of 60% of the per diem is to be made by the SEAMEO official concerned for any day for which free accommodation was provided him/her in his/her official capacity.
  2. A refund of 60% of the per diem is to be made by the SEAMEO official concerned if, on mission outside his/her duty station, he/she stayed at his/her own residence.
  3. In the case where free accommodation is provided by the host and the SEAMEO official is also paid an allowance which is 40% or more than the SEAMEO per diem rate, the official concerned will not be paid any per diem by SEAMEO. However, where the allowance paid him by the host is less than 40% of the SEAMEO per diem, then the official concerned will be paid the difference between the allowance received from the host and 40% of the SEAMEO per diem rate.
  4. In the case where no free accommodation is provided but instead a full per diem is paid by the host, the SEAMEO official concerned will not be paid any per diem by SEAMEO if the per diem received from the host is equal to or more than the SEAMEO per diem rate. However, if the per diem received from the host is less than the SEAMEO per diem rate then the official concerned will be paid the difference between the SEAMEO per diem rate and the per diem paid him by the host.
  5. The participant of SEAMEO activity (other than a regular training course) could claim reimbursement for actual travel expenses incurred up to the maximum of 20% of the per diem, if the duty station of the participant who is not a staff member of any SEAMEO unit is in the city/town as the venue of that activity.
  6. The per diem rate for the SEAMES Director shall be 20% higher than the rate for other staff members rounded off to the nearest dollar.Additional detailed guideline governing the payment of SEAMEO per diem for local assignment applicable to SEAMEO Centres.
          • 13.1 Duty Station means the location of the SEAMEO Centre. The boundary of the Duty Station of the SEAMEO Centre is to be determined by the Centre Director and approved by the Board.
          • 13.2 If a staff assigned to work outside the duty station does not spend a night during his/her work in assignment, he /she is entitled to receive 40% of per diem. No incidental expenses would be provided. However, if any expenses, such as additional transportation charges are incurred, reimbursement will be made based on supporting documents.

For SEAMEO Secretariat , the revision is made in the definition of Duty Station and the payment of per diem for local assignment as follows:

    1. Duty station will cover Bangkok municipality and other provinces in the suburb of Bangkok such as Prathum Thani, Nonthaburi, Samutprakarn, and other area with the radius of 50 Km. from Bangkok.
    2. A staff member assigned to work outside the duty station but does not required to spend a night is entitled to receive 40% of per diem if he has to travel for 100 kms(one way) or more from the duty station. No incidental expenses would be provided. However, he may request for reimbursement of any additional expenses providing that the reimbursement is supported by valid receipt.
    3. A staff member assigned to work outside the duty station for less than 100 km. in distance (one way) but does not required to spend a night is entitled to receive Baht 500 daily allowance to cover the cost of meals and miscellaneous expenses. No incidental expenses would be provided. However, he may request for reimbursement of any additional expenses providing that the reimbursement is supported by valid receipt.
    4. A staff member assigned to work for In-Country Special Activities shall be paid 40% per diem for the number of days of the mission. The incidental expense is allowed for the overnight trip. The Secretariat will cover the cost of accommodation.